New options for shared folders

Posted by Alex Allain on July 16, 2012

Hey everybody! We just launched a little update to our shared folders. Now when you decide to share a folder, you can choose whether or not to let others invite more people. You can change the setting with a click — even for folders you’ve already created!

Check it out!

74 Comments to New options for shared folders

Dan Hlavenka
July 16, 2012

This is great! Now we just need to be able to do nested shared folders, and I'll be the happiest Dropbox user in the world!

matt
July 16, 2012

Wait, let me get this straight. If I previously had made a folder shared with a friend,that friends now by default has permission to share it with another friend? And then that new friend can delete all the items from this folder? Which will of course also delete it from my hard drive! And if I don't realize this for a while, then I will not be able to restore it from dropbox and those files are gone forever!

Or did you just mean that the box is now available on folders that were previously shared not that it is checked by default?

Chris Jones
July 16, 2012

Nice

Parker C.
July 16, 2012

Matt, just check once in a while. Saves for 30 days. And you can just unshar, change the setting and your golden.

matt
July 16, 2012

Parker C.

I'm more concerned about the 'default' setting.  How about this one? I share the folder with Person A, and then Person A shares it with Person B, who shares it with Person C.  Now there's a person two 'persons' removed, that can PUT THINGS ON MY HARD DRIVE.

And this is all without me doing anything now.  If I knew person B and Person C, then i'd be cool about it, but there's no requirement that I know them or give them permission to add/remove things from my hard drive.

What about Quota? Say I have a pro account and share with Person B.  Person B has a free account but shares with C who has a free account and with D who has a free account.  What happens when Person B goes over quota, because of files that D (who person B doesn't even know) just uploaded 1.5 GB of data to the shared folder?

I realize all this is a problem before 'friend of a friend' sharing but then the assumption is that the owner of the folder (person A) knows persons B, C,  and D.  Now with the DEFAULT setting, there's no guarantee of that.

I'm just saying that having it checked by default on PREVIOUSLY SHARED folders is a dumb idea. 

Nathan Cheek
July 16, 2012

Before this feature was announced, shared folders could be shared again by people who the owner had shared it to.  This adds an option for the owner to not allow that.  As you can see: http://db.tt/pGq9oesi the default is for others to be able to reshare the folder.

matt
July 16, 2012

Ah, I think I understand now – the new feature is that now we can 'UNCHECK” the box, that was previously always on… Oops, my bad

Ignacio
July 16, 2012

The next step, permissions

Martijn
July 16, 2012

Great! There is only one thing missing (for me). Why decrease the available storage space for all the members off a shared folder. Only decrease the space for the owner would be nice.

I've got some clients and friend and would like to share a folder with them. They have to upload new files, but don't have the same unused space. The solution Dropbox came up with (Links) doesn't work in this case.

Robert Ennell
July 17, 2012

Is there a way to set it to “Do not allow sharing” as a default for all shared folder, or do I have to go in and manually uncheck each one individually?

Wahyu Kristianto
July 17, 2012

Sad but true

Shravan Kumar
July 17, 2012

I wish there is an option: “Do not allow to edit or delete”, as we have in “SugarSync”…. 

Gokay
July 17, 2012

Nice Thanx.

Jason Newton
July 17, 2012

Great new feature. Thanks Dropbox.

Xan
July 17, 2012

This was specifically made to disallow sidestepping of free account quota.
Imagine: you make 10 free accounts, each creates a shared folder for everyone, and suddenly each account has access to x10 the space (broken down into 10 chunks, but still).

Links to folders are a beautiful way to share something with others, but if they need r/w access, it's unavoidable to have this restriction.

You should look into Dropbox-enabled web apps that provide upload functionality (by email, for instance) if you need just the ability for others to add files. Or, you can look into Teams – this specifically has a large common shared pool.

Sam112
July 17, 2012

What would be more useful is to provide a “Read only” and “Contribute only” share options. I would'nt want the person I share the folder to delete or modify the content.

Cristopher Moyer
July 17, 2012

Links to folders are a beautiful way to share something with others,
but if they need r/w access, it's unavoidable to have this restriction.

Steve Hasselberg
July 17, 2012

Well this is good.  We still need read/write permissions, however.

Thierry Roget
July 17, 2012

@robert you said it before me, that would avoid bad suprises  

Portafina
July 17, 2012

I have created a dropbox account and use it from office. In a test, I have now learned that once I delete the link to the files, any presexisting accessed files are still accessible from work machine. Id there a way to delete all ties so files are inaccessible from a machine once I leave or at least password protect directories? Or am I just out of luck and need to close account and reload without work machine, or upgrade beyond free level. Seems pretty weak to have files floating out there after breaking the link. What am I missing.

Tmorrison
July 17, 2012

This is a step in the right direction. Looking forward to more tools/settings that allow Dropbox to be more secure.

Martijn
July 17, 2012

I understand your arguments. But Google Drive and SkyDrive don't have this restriction. I prefer Dropbox, so I hope this feature will come in the future. At least for the pro accounts. In the meantime a use Dropbox for personal stuff and Google Drive/SkyDrive for sharing.

Malcom Plummer
July 18, 2012

let others invite more people. You can change the setting with a click — even for folders you’ve already created!

Suraj Khamari
July 18, 2012

The app is certainly great but need a improvement. One issue i found was, once you select camera upload from your phone, all the images gets uploaded to site even if you try to cancel the upload in between. Even if i tried with switching my mobile phone, still when i logged in again to dropbox through phone it was uploading the pics. There should be options of cancelation during uploading of any file/folder.

Nuel Lubis
July 19, 2012

agree to that Parker!

Dominik
July 19, 2012

This really looks great!! We'll use it for our internal communication at http://www.luxundpartner.at

Gmail Iniciar Sesion
July 20, 2012

I was waiting for this feature!!

Guest
July 23, 2012

Yeah, but what happened to adding a second person to share a folder? There is a box to enter their email address, but no button to say “Done” so they don't get added. There's only a button to invite more people.

Cathy
July 23, 2012

I am having the same issue.  The “Share Folder” button no longer displays!

Ihurd
July 23, 2012

I agree with many of the folks below. Truly the feature we (the admins and users) are looking for is “Permissions” -r -rw! This share feature while it sounds good really doesn't do much for us.

Don't want to sound negative as Dropbox is by Far the best product on the Internet.

Tyoung
July 24, 2012

The Team Accounts are meant for business use & we need
business class controls over the information.

I'm paying about $4,500 a year & have very limited, almost
zero control. 

As the Admin I can't even take control of Ownership of the
folders.

This is wrong! These are the property of the business &
Dropbox should give us the tools we need or I'll be forced to go
Box.net

As the Admin of the Team Account I should be able to:

  see the the file structure & relationships of shares.

  see what permissions of the files / folders

  be able to change the permissions of the files / folders

  I should be able to control what resources can be accessed by
only the Team Members

 We have the need to control access to:

    Office General All Access

    Office Restricted Access

    Field General All Access

    Field Restricted Access

    Public General All Access

    Public Restricted Access

Andrea Peressoni
July 24, 2012

Tyoung .. is right!Please improve folders sharing control for teams ..
It is indispensable.

Why sub-folders are not sharable?
In this way is impossible to create a correct business structure

Best regards,
PeReZ®

Fernando
July 24, 2012

I couldn't agree more Tyoung! I'm in exactly the same position as you and us team admins really need all those controls o ver our account. We pay a lot a year, Dropbox for teams isn't cheap!

F.

Fnaraghi
July 24, 2012

I have the team account. However, I'm finding that although dropbox is great for non-business sharing, it's really limited for most business functions. Mainly there are no controls for the sharing. The new feature is not adequate. There needs to be read/write /delete control for each file that the owner or admin could set.

I'm transitioning to Egnyte. It gives those controls. I'm gonna miss dropbox untill they address these issues.

Falah Sultan
July 24, 2012

For how long I can keep my account including the capacities and the files?

Rrbck1
July 25, 2012

That's the button “Invite more people.”  I click that button and the invitation is done!  Or am I looking at a different place?!
Randolph

Rrbck1
July 25, 2012

Will this help?  Many programs that create your files to start with have these restrictions built into them.  For example:  Microsoft word has “read only” restrictions if you want:  at the bottom of the ”Save as” dialogue box there's a little “Tool” option.  Click it and you have several choices – I choose “General Options” and then “Read Only…” and put in a password.  I use Dropbox for my classes and send grades to my students (they send me their homewor).  This way the can see their own grades, but not change them.  I haven't looked for an option to stop deleting, but there might be such a thing.  However, this probably would have to be a Dropbox option.

Rrbck1
July 25, 2012

Here's a suggestion that could take care of the problem of all tha shared folders being automatically checked for permission for members to share that folder with someone else:  could an option be given in the “Account settings” where the owner of the account can choose whether or now to make the default to “Not allow” or to “Allow” this option on all shared folders in that account as the default setting.  Then the owner would only have to change the individual folders for those he/she needs to have the other way.

Daan
July 25, 2012

Totally agree with Dan. Sharing subfolders is not a 'nice to have' feature but a 'must have' for businesses. For us, we can't expand our business because subfolders can't be shared now; it's a real show stopper.

Elliot Boudin
July 25, 2012

This will be a great development for company.  Great improvement.

Adam Nielsen
July 25, 2012

Sharing of sub folders please. You have to be working on getting this solved. You're forcing our business process and organization. We have no ability to share with outside vendors without completely changing our entire process. Please focus on this and better options for teams. 

Phil C.
July 25, 2012

Password protection of shared folders would also be valuable for enterprise accounts

Nugai
July 25, 2012

This “upgrade” totally broke my sharing capabilities. As others have written, the “Share Folder” button no longer exists

i4g
July 27, 2012

In the (Right mouse+click) “Shared Folders” option, it would be really helpful to have an additional option to select ONLY certain email addresses shared to BESIDES just “Reinvite” / “Uninvite.” Unless I missed that option, of course.

Yaka Pink Love
July 27, 2012

Truman
July 27, 2012

You can change the setting with a click — even for folders you’ve already created!

Landon
July 30, 2012

You can change the setting with a click — even for folders you’ve already created!

Is Dropbox secure enough to use for sensitive information? We'd like to use it more with clients but data security is the most important. It would be good to see an article that compares the security of Dropbox with that of competitors. 

Helper
August 1, 2012

Here are the key points from a response I got when asking about security. You can make your own decision from there:

All of the data is stored with Amazon S3 now. I am not sure
what Tier their data centers are, but there is a pretty comprehensive briefing
on their security provisions that you can review here:

 

   http://awsmedia.s3.amazonaws.c

 
We retain all previous versions and deleted copies of your
files, so if you did need to roll back the account to a specific time we could
do that. We don't have anything set up to provide that data outside of the
Dropbox account itself, though. We are going to be storing these files
indefinitely as long as you continue to use the service and the data is
replicated across multiple server locations.

 

In limited circumstances, there are a very small number of
people at Dropbox that can decrypt the data. You should really read the ToS for
full clarity on this point to ensure that you have a complete understanding of
our policies, but if we are served with a valid subpeona in the US that we feel
does not impede on your rights or ours, we can decrypt and surrender data. In
no other circumstances are individuals at Dropbox allowed to do so.  Our
ToS is here:

 

   https://www.dropbox.com/terms

 

In addition to the copies of your Dropbox accounts that we
keep on our servers, Dropbox also syncs a local copy of all those files to the
Dropbox folder created when you install the application on your machine. This
allows you access to your files while you are offline, plus provides a much
simpler way for you to work with your files as opposed to always using the web
interface.

 

We do not have any access to the contents of your local
Dropbox folder. Our support team can see the meta data associated with the
files in your Dropbox account. This means file and folder names as well as
modification dates, but they do not have any access to the contents of those
files. Additionally, no one at Dropbox can modify your files or folders in any
way other than assisting you with deletion requests. We cannot add or move your
files or folders.

 

There is no secondary layer of authentication built in
to Dropbox now, but it is possible to encrypt the Dropbox folder. You
would need to use an encryption program capable of allowing Dropbox to
sync the encrypted package and it does limit your ability to share the folders
within the encrypted volume. Truecrypt is one that we know works well
with Dropbox.

 

If someone stole your computer, there is no way to wipe that
machine specifically but you can unlink it from your account to prevent future
syncs. You could also remove the contents of your account temporarily, which
would remove them from all machines, and then unlink that machine before adding
your files back. It is not a guarantee of a wipe, but we can also help
determine if the machine has been accessed and if it is syncing in case you
ever do lose one.

[My own comment: From my understaind, you can now also unshare folders from people who used to be a part of your dropbox so the next time they log on their local machine would be wiped at which point you could remove them entirely from your dropbox without fear of a local copy still existing on their computer.]

 

Dropbox does not provide any additional antivirus protection
for your account, so you should maintain your own. It isn't possible for an
account that you do not share files with to infect any of your machines.

 

We use 256 bit encryption.

 

For the mobile devices, the actual data is transmitted
encrypted with the exception of the meta data over 3G connections. That meta
data, which is file names and modification dates, is not encrypted. The mobile
website is fully secure.

The
only security issue that we have experienced was the result of human error on
our part. We had a brief window of about 4 hours a few months ago where
password authentication was disabled on the website only. This only impacted
less than 1% of the user base, but that was definitely not something that we
will be repeating. We now have implemented a much more stringent code review
process to eliminate the possibility of this happening again.

 

Beyond
that, we do actually use the same encryption standards as your bank would use
when transmitting and storing your data. All of the files are both broken in to
discrete blocks of hashed data (strings of numbers and letters that are useless
by themselves) and then encrypted before they are synced via the Dropbox
application, and then encrypted again when they are stored on the Dropbox
servers.

 

Samuel
August 1, 2012

Check out http://iBacklinkPro.com to check all your back links! This site is the best!

recuperacao de arquivos
August 2, 2012

Can they also delete your files? And if they accidentally did, is there something we could do about it?

Daniel Mendalka
August 2, 2012

What about disabling upload on 3G network and when you want cancel upload just switch off WiFi?

Steve
August 3, 2012

I have a shared folder that three people have access to, is
there a setting to hide who the folder is all shared with so that each person
that has access does not see any other members of the folder? As of right now
each person added can see the other members of the folder.

Dave
August 5, 2012

 Use the following link to register Dropbox and get extra 500MB
 http://db.tt/IuAqwjlx

Linda
August 17, 2012

I joined Dropbox and was using it in conjunction with AgileWriters to upload stages of my novel with others in the group. Greg Smith, leader, of AgileWritersClub and I had a difference of opinion and he has removed me from the group. He informed me that he put all my folders into a zip file and that now my Dropbox account is closed. How is that possible for him to do?

Day ke toan
August 21, 2012

I also hope the issue concerns all help. Thank you very much.

Marcelino Frost
August 25, 2012

As of right now
each person added can see the other members of the folder.

Blair Joyce
August 27, 2012

As of right now
each person added can see the other members of the folder.

Terry Giancaterino
September 5, 2012

Is the folder Camera Uploads a standard folder in Dropbox?  I have just started using it and it sync’d all my online photos into the dropbox folder for photos.  I DO NOT WANT TO SHARE THESE PHOTOS and even tho I marked the folder to share with “Nobody” it put them in the dropbox and when I go to delete them out of the folder, it deletes the photo off my hard drive.  How do I stop Dropbox from always sync’ing my photos?

Terry Giancaterino
September 5, 2012

I’m with you on this.  I am having a problem with Camera Uploads syncing with my photos and I don’t want them shared.  We are using dropbox for business files and not for photos so I even want those photos in the dropbox in the first place. But when I try to delete them from the dropbox, it deletes them from my hard drive.  I have, I think, set the default for this folder as “share with Nobody” but, I dont’ know if it is being shared or not.  This would be quite embarrassing for my whole office to see all our personal photos!

Gracie Parson
September 12, 2012

Can they also delete your files? And if they accidentally did, is there something we could do about it?

Terry Giancaterino
September 12, 2012

Gracie, I don’t see anyone answering our questions about deleting files.

Winnie Coley
September 13, 2012

What would be more useful is to provide a “Read only” and “Contribute
only” share options. I would’nt want the person I share the folder to
delete or modify the content.

http://jailbreakfordummies.com/

Bo Schaefer
September 15, 2012

Hey everybody! We just launched a little update to our shared
folders. Now when you decide to share a folder, you can choose whether
or not to let others invite more people. You can change the setting with
a click — even for folders you’ve already created!

http://www.nortonnorris.com/

Lily Hen
September 18, 2012

I should be able to control what resources can be accessed by
only the Team Members

http://quicktxlocksmith.com/

Cherry Watson
September 19, 2012

Sharing subfolders is not a ‘nice to have’ feature but a ‘must have’ for
businesses. For us, we can’t expand our business because subfolders
can’t be shared now; it’s a real show stopper.

http://webuygoldnyc.com

harshita317
September 19, 2012

i really liked ur shared dropbox……….dainik bhasker

JohnD in Moraga
September 20, 2012

We share a dropbox with our JV partners – an account that they opened. How do we ensure access? Can they block us? If they don’t renew the subscription, can we pick up the account? Can we reeive notification of their failure / tardiness to renew before you close the account?

Cheryle Seitz
October 4, 2012

Or did you just mean that the box is now available on folders that were previously shared not that it is checked by default?

A.Lajoie
October 10, 2012

That is great!

But what about not showing every invited users to a shared folder the name and adress of other users of the folder? Where is the hidden option (such as CCi option in emails?)??

Daniel
October 10, 2012

I am considering to buy a suscription of 100GB, but my doubt is… if I have that paid account, and need to share a file which is let’s say 5GB to someone who only has a free account with 2GB space.. would he get my file or will he get stopped by the limit of his account?

For me that is key to know before purchasing.

slice
October 20, 2012

It sounds like a great idea.
We are thinking of using it for our website,as well as our 2 facebook group info.
Great work!
http://navoices.com/

Jordan Hopper
December 27, 2012

Is there a feature where others can view but not edit or delete the contents, essentially a “read only”?

Chris
February 11, 2013

Daniel, I had the same question. I never saw a reply.